# Notary certificate question **URL:** \ **Category:** Uncategorized\ **Created:** [March 25, 2025, 1:03am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952 "2025-03-25T01:03:39Z")\ **Posts on this page:** 12\ **Page:** 1
**Author:** ![CDG1228](https://avatars.discourse-cdn.com/v4/letter/c/fbc32d/32.png) [@CDG1228](https://forum.notarycafe.com/u/CDG1228)\ **Post date:** [March 25, 2025, 1:03am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/1 "2025-03-25T01:03:39Z")
I know that the format of the notary certificates varies quite a bit. I have one with extra lines that I have not come across before. I believe it wants the venue but that is already shown at the top as usual. It reads: Signed and sworn to before me on \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ by \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, located in \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. I believe it wants the venue info again but thought I’d ask here to see if anyone has seen this format before & what did you put for “located in”. TIA. ---
**Author:** ![LindaH-FL](https://avatars.discourse-cdn.com/v4/letter/l/8baadc/32.png) [@LindaH-FL](https://forum.notarycafe.com/u/LindaH-FL)\ **Post date:** [March 25, 2025, 1:15am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/2 "2025-03-25T01:15:34Z")
Okay…venue is usually "State of…County of… Many cou ties have several cities contained within them. My $.02 FWIW, I would insert the city and state where we were signing. ---
**Author:** ![cNsa5](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/cnsa5/32/33381_2.png) [@cNsa5](https://forum.notarycafe.com/u/cNsa5)\ **Post date:** [March 25, 2025, 11:27am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/3 "2025-03-25T11:27:50Z")
@CDG1228 Yes, the notarial certificates do contain multiple variations contingent upon the creation source. Normally, when I see an unusual notarial certificate, it has the following appearance: Signed and sworn to before me on \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ by \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, located in \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. _ **This is how that notarial certificate would be completed:** _ Signed and sworn to before me on \_\_\_\_\_\_\_\_\_ DATE\_\_\_\_\_\_\_\_ by \_\_\_\_ SIGNER NAME\_\_\_\_\_\_\_\_\_\_\_\_\_, located in \_\_\_\_\_\_\_ CITY WHERE SIGNING\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_\_ COUNTY WHERE SIGNING\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_ STATE WHERE SIGNING\_\_\_\_\_\_\_\_\_\_\_\_\_. _ **As such, your example could more than likely be completed as:** _ Signed and sworn to before me on \_\_\_\_\_\_\_\_\_ DATE\_\_\_\_\_\_\_\_ by \_\_\_\_ SIGNER NAME\_\_\_\_\_\_\_\_\_\_\_\_\_, located in \_\_\_\_\_\_\_ CITY WHERE SIGNING\_\_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_ STATE WHERE SIGNING\_\_\_\_\_\_\_\_\_\_\_\_\_. **However,** it’s always best to reach out to the _ **hiring entity** _ for additional information/confirmation to **ensure** that you’ll be completing the notarial certificate in the manner that is needed. 🦢 ---
**Author:** ![LindaH-FL](https://avatars.discourse-cdn.com/v4/letter/l/8baadc/32.png) [@LindaH-FL](https://forum.notarycafe.com/u/LindaH-FL)\ **Post date:** [March 25, 2025, 11:33am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/4 "2025-03-25T11:33:54Z")
> [@cNsa5](#): > > **However,** it’s always best to reach out to the _ **hiring entity** _ for additional information/confirmation to **ensure** that you’ll be completing the notarial certificate in the manner that is needed. I disagree - hiring entity has no say in how to complete notarial certs - that is up to OP’s state laws. I’ve seen far too many hiring parties try to push THEIR certs on the notary when the cert is non-compliant with state law. ---
**Author:** ![cNsa5](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/cnsa5/32/33381_2.png) [@cNsa5](https://forum.notarycafe.com/u/cNsa5)\ **Post date:** [March 25, 2025, 11:38am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/5 "2025-03-25T11:38:44Z")
Oops! Forgot to mention the statement I usually include in these types of replies - that is, **ALWAYS** reference the Notarial Handbook from your State for the **baseline you’ll operate from for completion of certificates.** Occasionally, I reach out to the hiring entity for their input as it’s always a bit ‘dicey’ to ‘assume’ in these instances. 😉 🦢 ---
**Author:** ![LindaH-FL](https://avatars.discourse-cdn.com/v4/letter/l/8baadc/32.png) [@LindaH-FL](https://forum.notarycafe.com/u/LindaH-FL)\ **Post date:** [March 25, 2025, 11:50am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/6 "2025-03-25T11:50:18Z")
@cNsa5 I’m surprised at your statement - honestly and sincerely, and not to be argumentative - but you know positively that the other state’s requirements do not matter as far as the notary cert is concerned…only your own state laws. As long as the cert is completed in compliance with your own state law, nothing else is a concern… ---
**Author:** ![cNsa5](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/cnsa5/32/33381_2.png) [@cNsa5](https://forum.notarycafe.com/u/cNsa5)\ **Post date:** [March 25, 2025, 11:56am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/7 "2025-03-25T11:56:21Z")
@LindaH-FL Yes, I concur with you on that point. 🦢 ---
**Author:** ![CDG1228](https://avatars.discourse-cdn.com/v4/letter/c/fbc32d/32.png) [@CDG1228](https://forum.notarycafe.com/u/CDG1228)\ **Post date:** [March 25, 2025, 3:36pm UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/8 "2025-03-25T15:36:20Z")
Thanks to you both for your input. ---
**Author:** ![cNsa5](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/cnsa5/32/33381_2.png) [@cNsa5](https://forum.notarycafe.com/u/cNsa5)\ **Post date:** [March 25, 2025, 7:19pm UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/9 "2025-03-25T19:19:02Z")
@CDG1228_ **You’re Welcome** _ 🎉🤩 Appreciate your query. There are probably many who wonder, but chose not to post . . . Best Wishes 🎈 🦢 ---
**Author:** ![ewing\_joe](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/ewing_joe/32/38867_2.png) [@ewing\_joe](https://forum.notarycafe.com/u/ewing_joe)\ **Post date:** [December 23, 2025, 4:37am UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/10 "2025-12-23T04:37:43Z")
I’ll bite. At least Kamala didn’t reply with a word salad. ---
**Author:** ![ashton](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/ashton/32/35076_2.png) [@ashton](https://forum.notarycafe.com/u/ashton)\ **Post date:** [December 23, 2025, 4:41pm UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/11 "2025-12-23T16:41:06Z")
I wonder if the certificate in the original post might be intended for remote notarizations. The venue at the top of the certificate would indicate where the notary was, while the last two blanks would indicate where the signer was. ---
**Author:** ![enotary.305](https://yyz2.discourse-cdn.com/flex034/user_avatar/forum.notarycafe.com/enotary.305/32/36755_2.png) [@enotary.305](https://forum.notarycafe.com/u/enotary.305)\ **Post date:** [December 23, 2025, 5:07pm UTC](https://forum.notarycafe.com/t/notary-certificate-question/50952/12 "2025-12-23T17:07:41Z")
I second that emotion.