Direct them to their county recorder to verify if recorded or not before getting to stressed out in the matter.
Do you have to record a warranty deed in your notary journal?
My journal requests that I fill in the type of signing undertaken. I insert general information like refinance, POA, QCD, title transfer-auto, etc. I don’t include a list of specific types of documents included in each loan package. If anything ever comes to question, I keep a spreadsheet with the order#, agency, name/address/date of signing, etc. I can always look back to see what kind of signing. It is the title company’s package, I only concern myself with those aspects of the documents for which I am responsible. So, I would never search for a specific document to try to prove that I did or didn’t do something. That’s on them.
If you notarize it, you should.
If it wasnt signed or notarized, that means it is blank…and its not recordable…maybe theyre dealing with a different property…clarify that first if legal description is the same…otherwise youre correct when you say i notarized a document for you on such and such a date…and if you show up with a blank doc, its another fee.
I record everything I do when I’m wearing my notary hat. I’m a former bank auditor and risk analyst and I’ve learned that keeping records, even really brief and succinct records, pays off. As my ol’ sweet daddy used to say, “What could it hoit?”
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They either forgot it on the original order, or lost it. Either way, they need to pay you to have a new one signed with todays date, not retro.
Bill
Someone screwed up, stand your ground. Deeds are recorded shortly after they are received, if it wasn’t that’s on them. They can go find it or pay you properly. Any issue not found usually within 3 days of receiving docs is normally someone having lost the documents. Quick way to put them in their place is to ask for proof. “If you can show me my error I will go and get it fixed, if you can not do that you will have to pay me, I am not your hourly employee.”
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Did you take a look at the property records? You can do this online (usually). I had something similar happen. When I looked at the property records, I found the deed had been recorded. I told title to go get their own copy.
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It would be interesting if the “corrected deed” is not a quitclaim deed but a Warranty or Special Warranty Deed" Recently I have had title companies reject quitclaim deeds. They say they do not convey the title. Then I have one title company that will accept them if they are 10 years old or older. Just wondering.
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Ask to see the document that they claim you didn’t have notarized…
I think this is a very GOOD point ! Makes sence.
Any “Notarial Act” you perform should be in your journal (if your state requires you to have a journal). My state does not require a journal but I keep one anyway for the obvious reasons.
I agree @vvs.notary.services - each document notarized should be listed in the journal. I disagree with the premise of just general references, like “loan signing” or “trust package” etc. The whole point of the journal is to document what notarizations took place - general references are too broad.
The MoJo works well for this because, where allowed, you just need to check off the document notarized and circle “A” or “J” to denote the notarial act. Now, any state with stricter requirements (like CA) would be different. BTW, I did hear in the past of someone in CA who used the broader description - that person got in trouble with the SOS.
JMO & JME
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Agreed! Too much information can lead to damaging information. Just give them what their asking for in the journal (nothing more, nothing less).
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It is my understanding that the journal is to record the “act” completed, which would be a Jurat or Acknowledgement. Loan documents usually have a mix of both in the packet, so I will default to a Jurat for most loan documents that I know have at least one form containing an oath. It is also correct that there should be a description of what document was notarized but WA state guidelines allow that “There is no restriction on using short-hand or abbreviations, however if you choose to do so, you should include a key in case the journal needs to be inspected by a third party”. I choose to use “refinance, purchase, HELOC, etc” as my shorthand. And my key is the listing of all documents that are in most loan documents. That can be verified by the agency through which I was contacted to do the job, which is most likely how I would have come to be questioned about a particular signing in the first place. So, I don’t feel as if by taking a shorthand approach to completing the journal that I have skirted any guidelines as a WA state notary. But, to each his/her own.
As you said…" But, to each his/her own"