For those in California, we need to have one line per item notarized. Can people weigh in on how they do this?
In my loan class, I was taught I could do the separate lines but do one diagonal line for the signature. I have stopped doing that and now make them sign each line
My question is all the other info. Are we supposed to write their ID info and address on each line too?
Iâm not sure what you mean by âdiagonalâ. Is that a line across all the lines for one borrower who had signed more than one document, and rather than have him sign for each one you have him sign on the diagonal line? If that is the case, I donât see how any state would allow that. In Washington State, I finally started using âdittoâ marks for addresses and names because it cut down on the time, but I checked more than once to make sure it was legal.
Yes, we were actually taught that in the class last summer. I I have to find out if ditto marks are okâŠanyone in Cali???
Straight from the Cali SOS 2020 Newsletter.
Sign Here Please: Signatures for Each Line Item in the Journal
Not only must a notary public have a separate journal entry for each type of notarization, a specific description of the document, and the time and date of the official act, you must obtain a signature for each line item. If one personâs signature is notarized multiple times, it is not enough to capture the signature only once on a diagonal line drawn through several line items to show one person signed multiple documents. This is contrary to notary public law. (California Government Code section 8206(a) (2)©.)
A notary public may be asked to produce a line item from his or her journal. If there is only a diagonal line drawn through multiple entries with a single signature across the line, the copy of the line item only will have a partial signature at best and will fail to meet legal requirements for the journal entry, which may lead to legal consequences for the notary public, as well as, to the customer and public. Protect yourself and protect your commission: Capture a signature on every line item, every time.
2 Likes
What about id info and address?
The Basics: Date, Time and Type of Each Official Act
Each notarial act must be a separate journal entry, and each notarial act must include the date, time, and type of official act. Do not confuse the type of act with the type of document receiving the notarial certificate. These are not the same. Note: The type of act is the form of certificate the notary public uses, such as a certificate of acknowledgment or jurat.
Identification: Ask for it; Review it; Journal it.
Documenting how the signerâs identification was established is critical to completing a journal entry properly. Always require the signer to appear in person before you with proper identification. You must rely upon âsatisfactory evidence,â as defined in California Civil Code section 1185, to establish the signerâs identity. The identification document either must be current or must have been issued within five (5) years, and must include the governmental agency issuing the identification, the serial number or identifying number of the identification document, a photograph and description of the person named on it, and the date of issuance or date of expiration of the identifying document. It is imperative that the notary public verifies that the required elements are present, prior to performing a notarial act. When recording the identification document in your journal, you must enter the type of identification document (i.e. passport, driver license, inmate identification card issued by the Department of Corrections and Rehabilitation, if the inmate is in custody in prison), the governmental agency issuing the identification (i.e. CA DMV), the serial number or identifying number of the identification document, and the date of issuance or date of expiration of the identification document.
1 Like