I work in the state of Colorado. Does anyone know if it is required to have signers sign the book for each notarization or is once enough for the entire signing appt /loan package?
Check with you state’s notary laws.
https://www.sos.state.co.us/pubs/notary/FAQ/seals.html
Q7. Am I required to keep a journal?
A7. Yes. Every notary public must keep a journal of every notarial act, with only one exception.
If the original, copy, or electronic record of the document includes all of the information that would be entered in your journal; and is kept by your firm or employer, then you do not have to maintain a journal.
However, recording every notarization in a journal is strongly recommended as the best practice.
Q8. What information should be recorded in my journal?
A8. You must record at the time of the notarization: [3]
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The date and time of the notarial act.
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The type of notarial act (oath, affirmation, acknowledgement, etc.),
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Description or title of record (deed, POA, etc.),
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Name and address of each individual signer and witness,
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Signature of signer and any witnesses,
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If the identity of the signer is based on personal knowledge, a statement to that effect,
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If the identity of the signer is based on “Satisfactory Evidence,” a brief description of the method of ID (credible witness or acceptable ID) and the type of ID presented, and
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Fee charged, if any.
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Remote notarizations only: indicate the provider used in your electronic journal along with the above information.