Among other vendors, Staples offers document printing with an adhesive spine. So you could create a PDF of your ideal notary journal, and have Staples print it and bind it with adhesive. It would be just as secure as quite a few of the commercial journals on the market.
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Excellent suggestion! (especially the component about it being “just as secure” ===>>> regarding the potential for page removal . . .)
Back before it was allowed in California to do a single line entry, I had to create a separate entry for every notarized document. I asked our local county clerk if all notarized documents are recorded? They are not. Typically what is recorded are Title Affidavits like Grant Deeds, Warranty Deeds, Deeds of Trust, Interspousal, Death of Trustee etc. My method was to list those documents separately and put the other 8 or 10 together with a symbol to indicate whether a Jurat or Acknowledgement. This was before the new journal was approved.
Since the new journal was approved, most documents are listed and can be checked off and indicated whether a Jurat or Acknowledgement. For Documents not listed there is a box for ‘Other’ which I check and then write the description underneath. Some entries are duplicated so I will check one Grant Deed under the Deeds section (this is separate from DOT or MOR), and indicate a second one in the blank field below. Some documents are also multiple and identical, in this case I will list in the ‘other’ field as ‘Doc Jurat x 2.’
If you are still entering one entry per document it is not ok to make ditto marks or arrows even though the information is repeated over and over. I spent 4 months during COVID just filling in that information as I wasn’t doing any notary work.
The multiple document/ one line is a problem when someone needs to see a particular document because you will have to redact the rest of the listed documents on the copy. It’s an extra step but preserves the privacy of the signers.
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