@pkillebrew Hmmm . . .
Great question! Excellent insights from @LindaH-FL. Thank You VERY much, LindaH-FL => Greatly Appreciate you ‘pinch hitting’ for me! Just now returning to the office after a very FULL schedule today (thankfully).
There are myriad variables that one should take into consideration for the creation of your Professional Fee Schedule. More about this later . . . (see below).
I know your query only referenced how to complete your Notary Café Profile pricing section, so I’ll respond to that first.
ANSWER: Well, that depends. Are you serving only 1 county? If yes, you ‘could’ populate your fees in your Notary Café Professional Profile, but you’d be sagacious to populate those fields with “Call for Pricing.”
This will shield you from revealing your pricing to others in your service region AND you’ll be able to negotiate your Travel Fee based upon the actual distance/travel time, turnpike fees, parking, ferry fees, etc.
For the creation of your Professional Fee Schedule:
It would be in your best interest to jot down all of the expenses associated with performing the services you provide within your service region to determine a baseline operating cost. Then, at that point, you can calculate the fees that will generate a net profit to determine if you’ll have a Profit or sustain a Loss at that rate.
There are many items to consider within your Overhead calculations. Here are a few to get you started:
• telephone expenses including cell phone equipment and monthly service fees
• office equipment and furniture; i.e., work chair, work desk, reliable dual-tray printer, trustworthy scanner, etc.
• Notarial stamps for Jurats, Acknowledgements, Notarial Name, Commission Expiration, etc.
• rent and utilities
• binder clips
• pens (inexpensive for one-time use)
• stationery and supplies including stamps & envelopes
• travel costs to & from signer locations (i.e., create a generic by county list)
• travel costs to & from FedEx/UPS/USPS, etc. (i.e., choose your favorite location OR the closest that will provide you with a receipt)
• business insurance
• business-related meals and entertainment
• professional association memberships
• annual background checks
• annual certification expenses
• legal and accounting fees
• tax preparation fees
• advertising and marketing costs; i.e., Google ads, yellow pages ad, website, business cards, or brochure
• Protection equipment; i.e., COVID-19 masks, hand sanitizer, wipes, etc.
AND many more!
Your individual overhead would also include the cost of fringe benefits; i.e., medical insurance, disability insurance, retirement benefits. Also, remember to include quarterly income tax payment to federal & state (as appropriate) and self-employment taxes.