Hi. I have been assigned an i9 form. I googled it and I see what it’s about. I have to look at the persons passport to verify. And then in section 2 I list myself as the authorized representative and my info and sign there. But what do I put for employers business or organization name and address in section 2? I assume for a new hire I’m not filling out section 3 but under section 3 there’s another signature attestation by authorized rep, do I sign that as well? So 2 signatures by me or one? Lastly I don’t take anything correct just sign and leave ?
Hi. Typically the employer will send an instruction sheet along with the i-9 so that the notary knows exactly what to do, ask if they were given an instruction sheet. Usually all you have to do is Section 2 and get paid and go. No you don’t need to take anything, the employee keeps all the paperwork. Check your state laws first to see if you are even allowed to do it, I think in California it’s not allowed.
My first call as a notary (last week) was to do an electronic I-9, 20 miles away, for $25. The caller talked very fast and mentioned that I would have to meet the potential employee at a public place with WiFi so I could submit the I-9 electronically on the spot. When I looked into the I-9, the instructions are 15 pages! It is a confusing form and I declined the offer.
The instructions at irs.gov are 15 pages but the actual form is only 3 - and once you look at the form it’s very easy to figure out what you need to do. I, personally, would charge more than $25 for the time and travel; if I were you I’d print one out and look it over…once you’re familiar with the form it’s easy.
That is…depending on where you are. Your state laws may not allow you to do these. And they normally do not get notarized unless the employer requests you attach a loose cert (or includes a notarization section) - it’s up to the employer to tell you what they want - jurat or ack.
Good luck