🌷 Are You Struggling with Invoice Non-Payment? Here is an insightful & helpful thread + a helpful post =>

With all the threads, queries, and posts regarding invoice Non-Payment, it’s appropriate to bring forth this excellent thread “Theft of Services”:

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And this excellent post about a proven collection technique that’s a Step-By-Step Guide:

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The following are a few general insights regarding the management of your Accounts Receivable transactions. These are not necessarily in order of priority . . .

  • ALWAYS submit an invoice directly to your client; that is, unless they’ve specifically identified that one isn’t necessary.

Of course, you’ll want to follow that account across the ‘maiden voyage’ to ensure that business entity DOES pay without receiving an invoice directly from you. After that confirmation of successful payment, continue to monitor receipt of payments.

  • DO keep an abbreviated payment turnaround interval.

A reasonable payment timeframe with a Title/Escrow Company [T/EC], Attorney, etc. is 5 to 7 calendar days.

For Signing Services [SSs], 7 to 21 calendar days.

Anything longer than those intervals is considered an EXTENDED interval for payment.

  • Trust (but verify).

Always vet a client PRIOR to the initial transaction. Ask “What is your payment interval?”

Be certain that you confirm the interval is in calendar days or business days as there’s a LARGE difference between the two . . .

Accept the Signing Order [SO] if it meets your criteria and add the caveat that you’ll be researching their business regarding payment history & may need to return the SO to them if there are concerns.

  • Remember to always keep notes about the payment interval agreement.

  • If you have a NEW client with one outstanding invoice, hesitate on accepting additional SOs until payment is made.

Why? Often, business entities that have a “sketchy” history of paying Professional Signing Agents [PSAs], they’ll often schedule MULTIPLE SOs close together with you. Before you know it, you have a NEW client with 5 or 6 outstanding invoices! Non-payment could result in financial difficulties . . .

  • Be Professional.

  • Remain calm.

  • Don’t respond to ad hominem attacks (nor reciprocate).

  • Take legal action when all else fails . . .
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If you’re looking for reliable SAMPLE Collection Letters, check out this direct url link with downloadable MS Word format letters for “Initial Reminder, Inquiry, Appeal, & Ultimatum” :

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