What do you put your paperclips, binders, signing flags, etc. in? Do you put them in a small case and then in a pocket of your bag? I’m trying to find the best way to stay organized. TIA!
That’s an excellent question, and it’s clear there are many methods for organizing the essential supplies we carry in our bags. Having worked as a loan signing agent for the past 11 years, I can say that finding the right system is key. My wife gifted me a Coach leather messenger bag, which has proven incredibly practical and minimalist. Inside, I have a small, dedicated pouch that houses my pens, notary stamp, a few paper clips, and a rubber finger pad – all the little things that make a signing go smoothly. In addition, I keep two sturdy folders specifically for holding extra certificates, just in case they are needed. Together, these items make up my mobile office. Because I typically schedule only two signing appointments per day, I can usually fit most loan packages comfortably in my bag as well.
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I have a bag that holds my files My stamps are in a ziplock to prevent drying out along with my sticky stuff for fingers. I carry pens, post its, tape, and that’s about it. I don’t use signing flags anymore. I have a pocket for blue ink and one for black ink. There’s a separate pocket for my journal.
If I run across needing something that isn’t in there I’d add it. But I don’t need more than this.
I dont carry any of those items. My documents go in a manilla folder. Cheap and effective - provides structure in a fedex polypack and fits through slots. My finger points to signing lines and initial spaces during presentation.
Well, I guess I’m a bit extreme in terms of my supplies, however, I may need everything at any given time. Here’s what’s always in my notary bag:
- Notary stamps (two sizes & TIPIC stamp).
- Journal.
- Accordion folder to hold closing docs for the day.
- Manila folder to store loose notarial certs.
- Pen pouch containing blue and black pens. Pouch also has zippered sides for paper clips, rubber bands and post-its (for notes).
- Mini stapler.
- Clip board and an extra manilla folder (as a writing surface, if needed).
- Disposal shoe covers.
Again, I’d rather have everything readily available.
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I put my stuff in a brief case.
Is your stamp in your pocket?
I was responding to clips/tags. My stamp and journal are also in my bag along with some pens and business cards. But what is it even more important is what I keep in the car! Extra water, snacks, a spare jacket, scissors, tape, a sharpie, FedEx and UPS shipping supplies, deodorant, hand cream, hand sanitizer and wipes, and a phone charger. I can’t tell you how many times my emergency snacks have saved the day!!