Has anyone else had a title company come 2 months after a completed closing and say that they are missing a 1003 and want you to go back and get one signed? I’ve done hundreds of closings and the 1003 is always one that I pay close attention to. This was a closing where I had a “brand new” title agent who was confused about everything. I got the docs later than promised and printed all 455 pages (including instructions and shipping label). As I was going through them I realized that there was many duplicates so in 7 back and forth calls with title, I was eventually asked to remove the duplicates. I should have said “no, send me a correct set” but trying to be helpful to someone new, I did as requested. I should have known better. Now, 2 months later, they can’t find the 1003. I’m sure it was signed and included with the returned docs, but what I want to know is if it’s even possible for a title company to close out a refi and not realize for 2 months that an essential document was missing? I’m perfectly willing to help out on this because I feel that all closings are sort of a team effort, but I feel like I’m being demanded to do something to cover someone else’s mistake with them admitting to it. I think the doc was misfiled, shredded or misplaced by title and in maybe auditing records on a new agent, discovered this. New people make mistakes, but I admit to my mistakes and they don’t seem to want to acknowledge this. I just got a “we need this done” from a company that I always go the extra mile for…last minute closings, fixing errors, etc. Has anyone else out there had a request like this 2 months after closing? Could this actually be my mistake? I never have had an issue like this in 20 years. I recheck EVERTHING, usually twice.
I had a similar issue. Title tried to say that they didn’t receive some of the docs, fortunately, I had scanned them into Snapdocs. It showed that I sent it.
Do you still have the pdf showing that it was included in what they sent you, but you getting permission to ‘remove duplicates’ does put it in a different light. And, yes, it’s possible (not probable–they most likely lost it) that they didn’t realize it was missing, so I’d request another smaller fee… 2 months is kinda pushing it to hold you responsible as most NSA ‘errors’ are caught when they get the docs back.
the 1003 is not a notarized document. They can send it direct to the borrower and have them send it back. If the borrower also signed a compliance agreement they are obligated to re-sign a lost doc. I had a title co lose the whole package once, after it was funded and recorded. I had to go out and get the whole thing re-signed just so they could file it. Full price for the re-sign.
Some escrow agents/companies are not using the new 1003s lenders require. They will always make up a story to put the fault on the notary so they avoid pay again. Don’t fall for this scam.
Thanks! Even when I scan docs, I delete before 2 months. I’ve never had anyone come back 2 months later and ask for corr
ections or missing signatures…
For me, once I am paid, I consider the contract fulfilled. If they later come back and say they are missing something then I ask how it was possible for them to pay me if they were missing the document!